Revenue
One revenue number everywhere
Dashboard and reports count revenue the same way, with a 13-month chart.
ERPStore v26.9.1 — by MrZaKaRiA IT Solutions
Self-hosted subscription billing software for resellers
ERPStore is self-hosted subscription billing software with a storefront, billing ledger and CRM in one PHP application. It is built for resellers of streaming, VPN, hosting and software subscriptions, and for agencies running a store per client. Your customers, payments and ledger stay in your own MySQL. The licence is per domain.
SCROLL
0
Per-seat fees, per-transaction fees and commission. The licence is bound to a domain.
36 → 51
Tables on a recorded v26.6.6 upgrade of a real customer database. Every user, order and payment came through.
32
Language packs for the interface and the client portal, all left-to-right.
6
Email transports, from SMTP to Amazon SES v2, with health reporting and auto-failover.
Definition
What ERPStore is: self-hosted subscription billing software
ERPStore is self-hosted subscription billing software: a storefront, billing ledger and CRM in one PHP application that you install on your own hosting. It sells, renews and accounts for recurring products. MrZaKaRiA IT Solutions builds and licenses it. The current release is 26.9.1, published on 1 September 2026.
It suits resellers of streaming and IPTV lines, VPN, hosting or software licences. It also suits agencies that deploy a branded store per client, and small recurring-revenue businesses that have outgrown spreadsheet renewals.
The backend is a custom PHP 7.4+ REST API over MySQL or MariaDB. The frontend is a Vue 2.7 app. Deployment is an upload plus one visit to /install. Both stack choices carry a cost, and we say so below.
Related: RIVER ERP, RAIN Store, custom ERP development and our portfolio.
New since August
What changed in ERPStore 26.9
Released on 1 September 2026. The test suite grew from 963 to 1,406 passing tests.
Refunds
Partial refunds that pick their subscriptions
Choose which subscriptions a refund covers, with automatic cancel or stop.
Search
Find any record
Search covers cancelled, ended and deleted records, even part of a MAC address.
Security
87 audit findings verified
All 12 high-severity findings are fixed, including an unauthenticated PDF endpoint.
Clients
Messaging numbers and images
A staff-only WhatsApp or Telegram number per client, and one image adjuster.
Upgrades
Safer upgrades
The installer keeps the store's name, currency and timezone.
Modules
What is inside ERPStore: storefront, billing, CRM and portal
Every module below is in the released 26.9.1 package.
Catalogue
Products, packages and coupons
Per-currency prices, coupons with usage limits, and separate catalogues for resellers and retail clients.
Orders
Subscription order lifecycle
Nine statuses, each with its own board, plus an activation queue.
Payments
Gateways and checkout
Stripe, PayPal, Paymentwall, Payssion, Whop webhook and manual methods.
Money
Ledger and reconciliation
Products, General and Refund entries, reconciled against the gateway record.
Documents
Refunds and PDF invoices
Refunds recorded against a payment code. Clients download their own PDF invoices.
CRM
Pipeline and renewal board
A pipeline from New to Win-back, CRM tasks, notes and tags on one record.
Campaigns and reminders
Open, click and bounce tracking, plus reminders that skip clients who already renewed.
Portal
Client portal in 32 languages
24 client pages, from orders and invoices to support requests, 2FA and pause.
Operations
Operations hub
Bulk actions, status page, webhooks, audit log and scheduled Dropbox backups.
Vertical
M3U and xTream activation parsing
Paste a raw M3U URL and the activation payload is generated for you.
Growth
Optional features, off by default
Referrals, free trials, upsell, reseller credit wallet and payment recovery.
Languages
32 UI language packs
Locale files cover the whole interface and the client portal.
Included
Built into the subscription billing software, not integrated
The parts most platforms sell as connectors live in the same application and database.
Six email transports with failover
SMTP, Amazon SES v2, Brevo, Resend, MailerSend and Mailtrap, with health reporting and per-stream sender routing.
AI assistant over your own data
18 tools cover pipeline, revenue, campaigns and client search. Point it at Ollama or LM Studio and no customer data leaves your server. Cloud providers do receive it.
Scoped access on every endpoint
Nine permission scopes gate the API. TOTP two-factor login is available for staff and clients.
Rate limiting and captcha policy
Per-IP rate limits answering 429, Turnstile or reCAPTCHA, origin-checked CORS and security headers.
Health endpoint and audit trail
GET /api/health returns 503 when the database is down or migrations are pending. Logs have retention sweeps.
CRM sync and exports
HubSpot and Twenty contact sync exists as an API endpoint with a dry-run preview. We run it for you during setup.
Money paths
One ledger, reconciled against the gateway record
Gateway dashboards and your own books drift apart once refunds and fees enter. ERPStore keeps one ledger and reconciles it against the payment record. The reporting rebuild in 26.9.1 is its newest part, so check its numbers against your gateway for the first months.
- Ledger entry types: Products, General and Refund
- Payment reconciliation, plus CSV and accounting export
- Refunds recorded against a payment code, optionally stopping the subscriptions they paid for
- Since 26.9.1: MRR, ARR, ARPU, cohort retention and gross margin by product
Renewals and recovery
Renewals that do not depend on someone remembering
Renewal dates live in the database, not in a calendar reminder. The reminder engine runs from cron on before and after rules, and skips clients who already renewed. There is no card-on-file auto-renew, so configure this layer on day one.
- Pipeline: New, Verified, Active, Expiring, Expired, Win-back
- Renewal board, CRM tasks, notes and tags on one record
- Reminder rules before expiry, after expiry and across a window
- Campaign worker with open, click, bounce and spam tracking
Install and upgrade
One upload, one visit to /install
The installer inspects the live database, prints what it will do and applies only what is missing. It is safe to re-run and it does not drop data. It does not replace a backup.
- A base schema of 30 tables plus 42 migration files
- Recorded v26.6.6 upgrade: 31 migrations, 36 tables to 51, every user, order and payment unchanged
- Take a full backup first. No restore procedure or RTO is documented, so rehearse one on staging
- localhost, 127.0.0.1, *.local and *.test need no licence
Honest status
Where ERPStore stands today: version 26.9.1
The released version is 26.9.1. The production-hardening work was merged on 1 September 2026. The suite stands at 1,406 passing tests and none failing, and all 12 high-severity audit findings are fixed.
Two things to price in. Since the payment-path changes, not every gateway has carried a real transaction, so run one live payment on your own install before you take customers. And about 54 medium and low audit findings remain open.
Straight answers
What ERPStore does not do, and the limits to price in
Refunds are recorded, not executed. You issue the refund in Stripe or PayPal, then record it. The admin panel never moves money through a gateway API.
No card-on-file automatic renewal. Renewals run on reminders and repurchase. If your model needs silent monthly charging, stop here.
Self-hosted means you are operations. You provide PHP, MySQL, a web server, TLS, cron and backups. There is no SaaS option.
The stack is past end of life. Vue 2.7 ended in December 2023, and the build pins Element UI 2, Chart.js 2 and Bootstrap 4. PHP 7.4 is the floor, so deploy on a supported PHP release.
The backend is hand-rolled. It is small and readable, but fewer developers could pick it up.
Translation stops at the interface. API errors are English-only, and Arabic, Farsi and Urdu render left-to-right.
One person, one company. No SLA, escrow or reference list is published.
Compare
ERPStore vs WHMCS and Chargebee: subscription billing software compared
Grades reflect each product's public positioning in August 2026. Where a rival's capability was unclear, it is graded in their favour. Six of the fourteen rows go against ERPStore.
| Capability | ERPStore | WHMCS (self-hosted licence) | Hosted billing SaaS (Chargebee, Recurly) | Spreadsheet + manual invoices |
|---|---|---|---|---|
| Runs on your own server and database | ✓ | ✓ | — | ✓ |
| Customer data stays out of a vendor cloud | ✓ | ✓ | — | ✓ |
| Cost does not scale with revenue or headcount | ✓ | Partial | — | ✓ |
| Storefront, portal, ledger and campaigns in one application | ✓ | Partial | Partial | — |
| Client portal in 32 languages | ✓ | Partial | Partial | — |
| AI assistant that can run on a local model | ✓ | Partial | Partial | — |
| Card-on-file automatic renewal | — | ✓ | ✓ | — |
| Refunds executed through the gateway | — | ✓ | ✓ | — |
| Vendor-managed hosting and uptime | — | Partial | ✓ | — |
| Large third-party module ecosystem | — | ✓ | Partial | — |
| Published pricing without a sales call | — | ✓ | ✓ | ✓ |
| Contractual support SLA available | — | ✓ | ✓ | — |
| Named reference customers you can check | — | ✓ | ✓ | — |
| Zero software cost to start | — | — | Partial | ✓ |
Fit check
Check the fit yourself before you book a call
There is no demo tenant, trial or public price list, so here is a self-check. If two or three of these go the wrong way, do not book.
- You sell recurring products and want them ordered, activated, renewed and accounted for in one place.
- You can supply PHP 7.4+, MySQL or MariaDB, a web server, TLS and a cron that fires. Budget shared hosting often throttles cron.
- You do not need card-on-file automatic renewal.
- You are fine with a person issuing refunds in Stripe or PayPal, then recording them here.
- You accept a single-vendor product with no published SLA, and will agree support in writing first.
- Your customers can live with English error text and a left-to-right layout in every language.
- You will run a live payment on your own install before you take real money.
- You want the database itself, exportable with a standard mysqldump.
Next step
Bring your catalogue and your renewal list
One call covers products, currencies, gateways, languages and the state of the data you would bring across. You get a written quote for the licence, the migration and the deployment.
Commercials
How the licence works: a per-domain licence, no monthly cost
There is no public price list, because scope sets the number: products, gateways, languages, how much data comes across, and whether we run the deployment.
ERPStore is licensed per domain. A build is signed with an Ed25519 key for one hostname or one wildcard domain, and your install checks that token. The licence is perpetual or dated. There is no per-seat charge, no per-transaction fee and no commission.
Price in three limits. A new domain, a second store or a dated renewal each need a newly signed token, and only the vendor holds the key. Escrow and a perpetual fallback are not documented. Support terms are not published. Ask for all three in writing. You own the deployment and the data, and you license the code. Book a scoping call or send the question first.
Risk reversal
Self-hosted risk: what protects you, and what does not
Self-hosted software fails differently from SaaS. Each protection below comes with its limit.
- The database is yours. A standard mysqldump gives you customers, payments, ledger entries and email history.
- Export is built in: CSV and accounting export, PDF invoices, one-click and scheduled Dropbox backups.
- Backups are not disaster recovery. No restore drill, RPO or RTO is documented, so agree recovery targets.
- No per-seat licence, per-transaction fee or commission. Your growth does not raise the cost.
- Development and staging need no licence, so every upgrade can be rehearsed first.
- The installer applies only what is missing and never drops data. Back up before every upgrade anyway.
- Migration is priced as work. The CSV importer can create subscriptions with no matching payment, so we reconcile against the ledger.
- Escrow, a perpetual fallback and support scope are not published. Ask for them in writing before you sign.
Delivery
How an ERPStore deployment runs
The sequence does not change. No timeline is quoted before your data has been looked at.
01
Scoping call
Catalogue, currencies, gateways, languages and what your current system can export. You get a written quote.
02
Licence build
A package is built and signed for your domain, perpetual or dated.
03
Install
Upload, then one visit to /install. Cron is set up for reminders, campaigns and backups.
04
Configure
286 settings across 26 sections: payments, email, reminders, captcha and retention.
05
Migrate
Accounts, products, history and payments come across by CSV, then are reconciled against the ledger.
06
Verify on live money
Run a real payment through each gateway you will use and check it lands in the ledger.
07
Operate
You run hosting, MySQL, TLS, cron and backups, or we scope that separately.
Clients
What clients say about working with MrZaKaRiA IT Solutions
Real clients, on the work they ran with us. These are not reviews of ERPStore.
The web design services provided by MrZaKaRiA are top-notch. The aesthetics, functionality, and user experience of our website have significantly improved. We’ve received numerous compliments from our clients. Highly recommended!
GMAB
CEO & Founder, GMAB
MrZaKaRiA programming services are exceptional. They’ve helped us develop robust ERP solution that have streamlined our operations. Their team is knowledgeable, efficient, and a pleasure to work with.
ALFIRMA
Manager, ALFIRMA
As a startup, we needed a reliable partner for our online presence. The web design, programming, and hosting services we received were outstanding. MrZaKaRiA played a crucial role in our success. We couldn’t be happier!
SHI
CEO & Founder, SHI
We’ve been using MrZaKaRiA hosting services for over a 4 year now, and the uptime is fantastic. Our website loads quickly, and we’ve experienced no downtime. Their customer service is responsive and helpful whenever we have questions.
BANG SHOPPING
Manager, BANG SHOPPING
FAQ
Questions buyers ask before a quote
Hosting, ownership, pricing model and production readiness, answered before the call.
ERPStore is self-hosted subscription billing software built by MrZaKaRiA IT Solutions. One application holds the storefront, checkout, client portal, order lifecycle, payment gateways, ledger and CRM. The released version is 26.9.1, licensed per domain instead of per seat.
2
Is ERPStore a self-hosted alternative to WHMCS?
Yes, for selling and renewing subscriptions. Like WHMCS it runs on your own server and database. ERPStore adds a ledger, six email transports and a 32-language portal. WHMCS is older and larger, with published pricing, support contracts and a big module ecosystem. ERPStore has none of those three.
3
Can ERPStore be used for IPTV or streaming-line reselling?
Yes. It was built for digital-subscription resellers, including IPTV and streaming lines, VPN, hosting and licences. Pasting a raw M3U URL generates the activation payload, and the nine-status order lifecycle keeps a paid order and its activation on one record.
4
What does ERPStore run on, and who owns the data?
PHP 7.4 or newer, MySQL or MariaDB, Apache 2.4 or nginx, TLS and a cron that fires on schedule. Every customer, payment and ledger record sits in your own MySQL, with no vendor cloud.
5
How much does ERPStore cost?
There is no public price list, because scope sets the number. The model is fixed: one licence per domain, perpetual or dated, with no per-seat charge, per-transaction fee or commission. Development hosts need no licence.
6
Is ERPStore production ready, and how hard is migration?
Version 26.9.1 is released, with 1,406 tests passing and all 12 high-severity audit findings fixed. Run one live payment before you take customers. Migration from WHMCS or a spreadsheet is scoped as work, with reconciliation against the ledger.
Get a quote
Bring the hard questions
What has been through a live gateway, escrow, support scope, and what your migration looks like. Those are the right questions for a single-vendor, self-hosted product, and they are what the scoping call is for.